JOB DESCRIPTION

 

GROUPS’ SUPPORT

 

The Role

 

To give support to existing and new coordinators in a variety of ways

 

General

 

• Answer queries from coordinators
• Collect information from coordinators
• Keep coordinators informed of any relevant information from Committee, National Office and North West Region.
• Keep Committee informed
• Keep list of Activity Groups up to date
• Keep web manager, David English, informed of changes.

 

Setting Up New Groups

 

• Put details in newsletter. This can be an offer from a member or a suggestion.
• Collect names and phone numbers of those expressing an interest.
• Organise initial meeting to decide on: day, time, location, frequency and coordinator.
• Distribute relevant financial paperwork.
• Follow up phone call.

 

Organise Coordinators’ Lunch

 

• Decide on date at Committee meeting.
• Put together a team of helpers.
• Book venue
• Book Caterer
• Complete booking form and pay the deposit.
• Email/post invitations to coordinators, tutors and additional ‘helpful’ members.
• Compile an attendance list.
• Produce name badges.
• Liaise with caretaker regarding access and table layout.
• Liaise with Computer Support.
• Organise banqueting roll and flowers for the tables.
• Tip for caretaker if suitable/relevant.